Scientific Project Coordinator position at Costello Medical.| United States Of America

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Costello Medical Scientific Project Coordinator

Experience: General

Pattern: Full-time

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Boston....United States Of America

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Role Summary Responsibilities: You will be responsible for a variety of administrative, coordination and scientific tasks related to client projects, as well as working on company and team initiatives Salary: A starting salary of $58,000 per annum. This increases to $60,000 for successful candidates who hold a master’s qualification (please note this is a standardized, non-negotiable salary) Benefits: Hybrid working options that allow you to work from home up to 50% of your time, generous holiday allowance, flexible working hours, private medical and dental insurance, 401K plan, life insurance, full funding for external training, comprehensive travel insurance and more Role Type: Full-time, permanent Start Date: We currently recruiting for start dates in early 2026 Location: This role is available in our Boston office About the Role Project Coordinators are based in each of our scientific team s and support with a wide range of administrative, project coordination, and scientific tasks. These teams are broadly described as Medical Communications , Market Access , Evidence Development , and Rare Diseases . Your interest in the different areas of our work will be explored at the various recruitment stages and you will be assigned to a team when you join. Many Project Coordinators also work across teams, giving them the opportunity to explore a wide variety of project types and responsibilities. The responsibilities of the Project Coordinator role are varied, and, in a typical week, the majority of your time will be spent overseeing the delivery of scientific work to our clients in the healthcare sector, with responsibility for the smooth running of projects. This will include identifying and suggesting improvements to processes, as well as implementation of these changes, with the aim of enhancing quality and efficiency within the team and, where appropriate, across the wider company. You may also work on internal projects that contribute to the successful operation of your team. Key responsibilities may include: Formatting, consistency and general quality control review of scientific documents, including reimbursement submissions, reports, slide sets, manuscripts, abstracts and posters Assisting Project Managers with client and healthcare professional communication on multi-component projects, and the production of progress reports and summaries that enhance the level of customer service delivered Coordinating logistics and providing project support for both in-person and virtual events and meetings, for example congresses, symposiums and advisory boards Day-to-day co-ordination of the project team and monitoring of project timelines, in collaboration with the project manager Scheduling meetings, recording minutes and coordinating their distribution Assisting the team with the development of planning tools to optimize the productivity of the team and cross-collaboration between the team and other teams Supporting the accurate referencing of scientific materials, including preparing reference packs Screening records for relevance to research questions and extracting data from relevant publications Liaising with our Creative team on the development of figures and other visuals to be included in reports Supporting the development of client proposals and tracking those sent and responded to Management of project compliance, which includes completing compliance training, preparation of project compliance documentation, liaising with client compliance teams, and acting as the internal point of contact for all compliance-related queries Liaising with external suppliers, including translation agencies, as well as digital and marketing agencies and other consultancies, to ensure smooth delivery of projects Ownership of tasks in our project management system to support the correct budgeting and invoicing of projects Supporting Analysts and Medical Writers with the write up of methods and results of projects into engaging reports and slide sets Reformatting of scientific documents to ensure adherence to client requirements and/or relevant submission guidelines Helping project teams to keep abreast of the latest potentially relevant sources of information and industry guidelines to inform their project work, and keeping all team resources up to date Organizing team monthly meetings and other internal activities Hybrid Working Policy: We recognize that home-working can improve work life balance, reduce commuting times and costs, and provide the opportunity to juggle personal commitments. At the same time, we believe that having face-to-face time in the office holds many benefits and is central to ensuring that the community we have created, where people have a workplace they belong to and feel part of, is never lost. Therefore, we offer flexible working arrangements that allow our colleagues to work from home for up to half of the time, measured across a 2-week rolling period. Please note that as part of our wider flexible working policy, employees may work outside of Massachusetts for up to 4 weeks annually. Career Profile We offer many opportunities for personal and professional development at Costello Medical. Please click below to read firsthand accounts from our colleagues about their time with the company: https://www.costellomedical.com/careers/working-at-costello-medical/ A Day in the Life of a Project Coordinator To learn more about a typical day for a Project Coordinator at Costello Medical, please click here: https://www.costellomedical.com/day-in-the-life/project-assistant.html About You The ideal candidate will be proactive, innovative and eager to take on new challenges and responsibilities with an ambition to develop in the role. You will receive close training and mentorship from experienced colleagues, so no prior industry experience is required. This role will suit those who have excellent attention-to-detail and organizational skills, a talent for communication and a passion for improving healthcare outcomes. Essential requirements for the role are: A degree level or equivalent qualification in a scientific discipline (minimum GPA 3.3). Postgraduate qualifications (minimum GPA 3.3) would be an advantage, but they are not a requirement for the role. We welcome applications from candidates with a diverse range of specialisms, including but not limited to; biology, chemistry, pharmacy, biomedical sciences, global health, epidemiology, biochemistry, and medicine A flair for, and attention to, detail Exceptional written English, which you will use in client work, email communication and internal messaging Effective verbal communication skills, which you will use when working with colleagues and clients The ability to tailor your communication style to a variety of audiences, including healthcare professionals, patient groups, suppliers, clients, non-scientific colleagues and governmental bodies Being self-motivated and enthusiastic, with a genuine interest in healthcare and an eagerness to learn about new areas of science Excellent organizational skills and a passion for maintaining high levels of organization across tasks and processes The ability to respond to conflicting deadlines, work independently and self-manage your time The self-awareness to reflect on your own performance, alongside a willingness to take ownership of your work and the development of your career A commitment to delivering excellent customer service A desire and aptitude for collaborative working across project teams, where you share knowledge with others in your team to promote the attainment of a common objective, and work together to overcome obstacles to success A “can do” approach, and the initiative, positivity and creativity required to continually improve the service we offer Embodying Costello Medical’s values, which includes being committed to delivering quality work, championing innovation in healthcare, acting with integrity, and supporting your colleagues as they would support you Good knowledge of Microsoft Office

Scientific Project Coordinator job opportunity at Costello Medical.

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