Administrative Coordinator - Coordonnateur-trice administratif-tive ENG-FR job opportunity at Handicap International.

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Date2026-03-04T16:55:41.555Z bot
Handicap International Administrative Coordinator - Coordonnateur-trice administratif-tive ENG-FR
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Pattern: Full-time
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loacation Montreal, Canada
loacation Montreal....Canada

FR below / FR en-dessous Job type: Full-time, 35 hours/week (5 days/week) Location: Montreal - hybrid Salary: $45,000 - $60,000 Duration: Permanent contract with start date of April 7, 2026 Bilingualism: French and English, Spanish an asset Summary of duties: Under the supervision of the Executive Director, the Administrative Coordinator manages HI Canada's internal operations. This cross-functional role supports the Executive Director and is responsible for coordinating the organization's administrativ , financial, logistical, and HR activities. This role is important for establishing and maintaining relationships with suppliers, partners, and donors. The position requires strong organizational and multisectoral coordination skills, as well as an excellent sense of prioritization within a humanitarian organization and a dynamic team. Main responsibilities: 1. Assistant to the Executive Director • Organize internal and external meetings: logistics, agenda, documentation, minutes; • Participate in annual planning, the organization of strategic events, and special projects; • Prepare, proofread, and format various documents (presentations, reports, correspondence). • Follow up on management decisions, deadlines, deliverables, and priorities. 2. Support governance and the Board of Directors • Plan board of directors, committee, and annual general meeting meetings; • Prepare notices of meetings, agendas, board files, and required strategic documents; • Follow up on board decisions and deadlines and update the director registry, governance calendars, and organizational policies. 3. Administration and finance • Contribute to budget monitoring, including operating budget management; • Collaborate with accounting, manage service providers (contracts, payments, invoices), and coordinate with banking institutions (bank reconciliations); • Support for audits, calls for tenders, and regulatory compliance; • Coordination of IT service providers, management of equipment and user accounts. 4. Human resources and payroll • Recruitment support (posting, emails, logistics); • Coordinating the integration of new employees and administrative follow-up; • Management of payroll service providers (leave, benefits, and tax returns); • Preparation of contracts, background checks, and enforcement of HR policies Français : Type d’emploi : Temps plein 35h / semaine (5 jours / semaine) Emplacement : Montréal - hybride Salaire : 45 000$ - 60 000$ Durée : Contrat permanent avec date d’entrée en fonction le 7 avril 2026 Bilinguisme : français et anglais, espagnol un atout Résumé des fonctions : Sous la supervision de la Directrice générale, le ou la coordonnateur·trice administrati·ve assure la gestion des opérations internes de HI Canada. Ce rôle transversal appuie la Directrice générale, et est responsable de la coordination administrative, financière, logistique et des RH de l'organisation. Ce rôle est important pour l’établissement et le maintien des relations avec les fournisseurs, partenaires et donateurs. Le poste exige une forte capacité d’organisation, de coordination multisectorielle, ainsi qu’un excellent sens des priorités dans une organisation humanitaire et au sein d’une équipe dynamique. Principales responsabilités : 1. Adjoint.e à la Directrice générale • Organiser les réunions internes et externes : logistique, ordre du jour, documentation, comptes rendus; • Participer à la planification annuelle, à l’organisation d’événements stratégiques et aux projets spéciaux; • Préparer, corriger et mettre en forme divers documents (présentations, rapports, correspondances); • Assurer le suivi des décisions, échéances, livrables et priorités de la direction. 2. Soutien à la gouvernance et au conseil d’administration • Planifier les réunions du conseil d’administration, des comités et de l’assemblée générale annuelle; • Préparer les avis de convocation, ordres du jour, dossiers du CA et documents stratégiques requis; • Assurer le suivi des décisions et échéances du conseil et mettre à jour le registre des administrateurs, les calendriers de gouvernance et les politiques organisationnelles. 3. Administration et finances • Contribuer au suivi budgétaire, notamment la gestion du budget du fonctionnement; • Collaborer avec la comptabilité, gérer les prestataires (contrats, paiements, factures) et coordonner avec les institutions bancaires (conciliations bancaires); • Appui aux audits, appels d’offres et conformité réglementaire; • Coordination des prestataires TI, la gestion des équipements et des comptes utilisateurs. 4. Ressources humaines et paie • Soutien au recrutement (affichage, courriels, logistique); • Coordonner l’intégration de nouveaux employés et suivi administratif • Gestion des prestataires pour le traitement de la paie (congés, avantages sociaux et déclarations fiscales); • Préparation des contrats, vérifications d’antécédents et application des politiques RH. Required profile: Education: Bachelor's degree or equivalent experience (administration, finance, communications, HR, payroll, logistics). Experience: Administrative coordination, HR/finance management, fundraising, and event planning Technical skills: Payroll, fluency in French and English (written/spoken), Office Suite (Word, Excel, PowerPoint), collaborative tools (OneDrive), CRM, and databases. Assets: Experience in the humanitarian, international cooperation, or philanthropic sector. Français : Profil recherché : Formation : Baccalauréat ou expérience équivalente (administration, finances, communications, RH, paie, logistique). Expérience : Coordination administrative, gestion RH / finance, collecte de fonds et organisation d’événements. Compétences Techniques : Paie, maîtrise du français et de l’anglais (écrit/oral), Suite Office (Word, Excel, PowerPoint), outils collaboratifs (OneDrive), CRM et bases de données. Atouts : Expérience dans le milieu humanitaire, coopération internationale, ou philanthropique.

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