Budget and Operations Administrator job opportunity at Brandeis University.

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DatePosted 14 Days Ago bot
Brandeis University Budget and Operations Administrator
Experience: 4-years
Pattern: full-time
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loacation Brandeis - Waltham Campus, United States Of America
loacation Brandeis - Wal..........United States Of America

Brandeis University seeks a detail-oriented and analytically strong Budget and Operations Administrator to serve as a key operational partner within the Academic Services Office. This role sits at the center of financial stewardship, operational excellence, and executive support—ensuring that academic support programs are well-resourced, compliant, and strategically aligned. Reporting to the Dean of Academic Support and Advising, the Administrator oversees budgeting, financial reporting, operational systems, and administrative coordination across multiple academic units and programs. For full consideration, please upload your resume and cover letter to your application. What You Will Lead and Manage Strategic Budget Management (40%) Build and manage budgets across Academic Services and affiliated units Oversee endowed and gift fund spending in compliance with donor and regulatory restrictions Monitor expenditures, process financial transactions (COUPA, student wages, payroll adjustments), and ensure accounts remain within targets Complete monthly and fiscal year-end reconciliations and reporting Partner with the Dean and Directors to align spending with strategic priorities Financial Reporting & Analysis (20%) Deliver monthly budget reports with variance analysis and funding source tracking Analyze trends in utilization and spending across programs Maintain complex Excel models to support forecasting and planning Contribute to annual financial reporting and program summaries Operations & Project Management (10%) Establish and refine administrative protocols and record-keeping systems Improve operational workflows for purchasing, scheduling, and communications Support cross-functional initiatives and special projects Executive & Program Support (5%) Provide high-level administrative support to the Dean Coordinate search processes, campus visits, presentations, and certifications Support Peer Academic Support, the Myra Kraft Achievers Program, and the GenOne Network Office & Front Desk Operations (10%) Co-manage front desk systems and supervise student assistants Maintain office operations, technology, and onboarding coordination Ensure smooth daily operations across Academic Services Event Management (10%) Lead planning and implementation of key academic events, including Orientation activities, the Academic Fair, and the New Student Forum Coordinate meetings, retreats, and program events What You Bring Bachelor’s degree required 2–4 years of relevant experience in budgeting, operations, or academic administration Strong financial acumen and advanced Excel skills Ability to manage multiple funding streams and navigate compliance requirements Exceptional organizational skills and attention to detail Professional judgment, discretion, and strong communication skills Compensation Hiring range: $65,000 – $67,250 Why This Role Matters This position plays a critical role in ensuring financial integrity, operational clarity, and administrative excellence across Academic Services. It is ideal for a professional who enjoys combining analytical rigor with collaborative leadership in a mission-driven academic environment. Pay Range Disclosure The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements. Equal Opportunity Statement Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").

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