Operations Coordinator/Associate in San Francisco or Washington D.C. position at Coefficient Giving.| United States Of America

Coefficient Giving Operations Coordinator/Associate in San Francisco or Washington D.C.

Experience: General

Pattern: full-time

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Associate

San Francisco....United States Of America

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At Coefficient Giving, our ambitious grantmaking depends on a high-performing operations team. We are seeking exceptional Business Operations team members to support and improve the running of our organization.We review applications on a rolling basis and are actively hiring. We're looking to make at least two hires by mid-year, so applying sooner works in your favor. We prioritize based on application strength and our evolving hiring needs — strong applicants who apply early will be considered first.These roles require you to work full-time from one of our offices in either San Francisco or Washington, D.C. We’ll support candidates who are not already based in these areas with relocation costs. Our immediate hiring priorities are an SF-based Coordinator and a DC-based Associate, though we'll consider strong candidates in either location.About Coefficient GivingCoefficient Giving is a philanthropic funder and advisor. Since 2014, we’ve directed over $5 billion in grants as part of our mission to help others as much as we can with the resources available to us. We work with a range of donors who share our commitment to cost-effective, high-impact giving. Our current funds include Science and Global Health R&D, Navigating Transformative Artificial Intelligence, Abundance & Growth, Farm Animal Welfare, Biosecurity & Pandemic Preparedness, and more. In 2025, we recommended more than $1 billion to high-impact causes.We’re proud of our track record:Our grants to evidence-backed global health programs have saved over 100,000 lives, and our farm animal welfare grants have improved the lives of over 3 billion animals.We supported late-stage clinical trials for the R21 malaria vaccine, now being scaled to protect millions of kids globally.We were the earliest major funder of the YIMBY movement to build more housing. Our grantees have led the charge on major wins like City of Yes in New York and SB 79 in California, which will enable hundreds of thousands of new housing units.We jump-started the field of AI safety and security and have played a vital role in addressing other existential threats, such as mirror bacteria.About the Business Operations TeamCoefficient Giving’s impact would not be possible without our outstanding Business Operations team, whose goal is to help the organization run as smoothly and effectively as possible by providing excellent support to our staff, grantees, and collaborators. We're hiring across two tracks (Coordinator and Associate) with different areas of focus.As a Coordinator, your work would focus on:Ensuring Coefficient Giving has productive, professional, and welcoming office spaces. This includes managing and improving our San Francisco and Washington, D.C. offices, greeting visitors, providing in-person support and reception, managing external contractors, and troubleshooting hardware. You'd set and maintain the quality standard for the physical environment, regularly auditing the space to catch issues before others notice them, and building the systems (like feedback trackers, vendor management processes, and improvement roadmaps) that keep things getting better over time.Taking on projects that improve how our offices work. This might include implementing new visitor management tools, upgrading conference room setups, or leading an office redesign.Serving as a frontline resource for staff. You'd triage incoming requests across the organization, from facilities issues to general operations questions, and make sure people find the right answer quickly.Executing events. You’d collaborate with our People Operations team and other Business Operations teammates to organize and support large team convenings, our annual org-wide retreat, and external events coordinated with our Partnerships team.Providing executive assistance. You’d support directors and senior executives with logistics, calendar management, triaging tasks, communication, and general administration.As an Associate, your work would focus on:Making Coefficient Giving more efficient and effective. Investigating and implementing scalable solutions to common problems (e.g. identifying software to facilitate booking meetings, or supporting the optimization of our new staff onboarding flow).Leading or supporting strategic projects. This might include managing and improving our Notion-based knowledge management system, assessing office and space needs as our headcount grows in SF and D.C. (and potentially project-managing a move), and redesigning internal workflows to be more efficient and robust as the organization scales.Partnering with other Operations teams to support high-priority initiatives that need extra capacity. This could look like running org-wide surveys and synthesizing the results, or working in Airtable to track grantmaking applicants.Supporting staff and program teams. You’d directly support staff with administrative tasks and support our program teams (e.g. with cleaning up data or notes from grantee calls, light research and data analysis, organizing files, and helping with logistics).Acting as a resource for Coordinators. You’d support them with managing our physical spaces and day-to-day operations, helping to problem-solve and improve their systems while pinch-hitting on execution and providing coverage when needed.Pitching in alongside other Business Operations teammates. You’d serve as surge capacity for major organizational events like our annual org-wide retreat.Across both roles:We value ownership, openness, calibration, and inclusiveness. We expect all staff to put our mission first and act with urgency to help us realize our ambitious goals.You should expect to handle whatever else needs to get done. We are a nimble team that takes on unique operations requests as they arise, including ad-hoc tasks and larger projects that facilitate strategic decision-making.Who We're Looking ForWe are open to hiring at the Coordinator or Associate level. Across both roles, you might be a great fit if you:Are an operator. You're resourceful, make things work under constraints, and allocate your effort well — you move quickly through low-stakes work and go deeper where the stakes are higher. You treat every system you touch as something to be continuously improved, and you move fast to fix things.Communicate clearly, professionally, and effectively across a wide range of audiences. These could range from new hires to senior executives and external visitors.Work in a responsive, agile way. You stay calm when conditions change and can improvise and pivot quickly when priorities shift.Enjoy getting stuff done, even small or lower-profile tasks. You understand that behind-the-scenes work is what makes an organization run, and you take pride in doing it well.Have strong project management instincts. You can take an ambiguous or loosely scoped problem, break it down, and drive it to a clear recommendation or deliverable.Are energized by building agile systems and processes that endure as the organization scales. You create documentation, protocols, and automated workflows to make things work more efficiently.Are curious and proactive about using AI tools and automation. You look for ways to apply these to improve how you work.Are excited about Coefficient Giving's mission and its cause areas. You are enthusiastic about working in an organization that values a wide variety of viewpoints and navigates difficult tradeoffs between cause areas.You might be a great fit for the Coordinator role if you:Have a sharp eye for detail in physical spaces and bring a sense of hospitality to your work. At Coefficient Giving, that means taking real ownership of the spaces people use every day and holding a high standard for the experience of everyone who walks through our doors, whether they're a new hire or a visiting donor.Take pride in creating environments where people want to spend their time. You are energized by the feedback loop of hearing what's not working and fixing it quickly.Are organized, take satisfaction in keeping things running on schedule, and have a bias toward action. When something breaks or a request comes in, your instinct is to resolve it quickly.Prior experience isn't strictly required, but backgrounds in office management, hospitality, event coordination, or similar service-oriented environments are a plus.You might be a great fit for the Associate role if you:Are analytically minded. You’re comfortable with spreadsheets, data, and translating research into a recommendation.Are drawn to cross-functional work. You thrive on the variety of sprinting on one project, then switching gears to something completely different the next week.Have good instincts for stakeholder management. You stay organized across multiple workstreams, keep the right people in the loop, and bring structure to projects that might otherwise drift.We'd expect at least three years of relevant experience, ideally in an operations role or project management.Role Details & BenefitsThese are full-time, onsite roles in our offices in SF and D.C. If you don’t live in one of these locations, you’d need to relocate (we’d assist with relocation costs).For Coordinators, compensation is $124,200 (comprising a $108,000.00 salary and a $16,200.00 unconditional 401k grant).For Associates, compensation is $143,750 (comprising a $125,000.00 salary and a $18,750.00 unconditional 401k grant).Unfortunately, we aren’t able to sponsor visas for these roles, so candidates must have work authorization in the U.S. to apply.If you lack U.S. work authorization, please submit a general application instead. Similarly, if you are only interested in senior/management roles, or roles in research or grantmaking, please apply through the general application.Benefits: Our benefits package includes:Excellent health insurance (we cover 100% of premiums within the U.S. for you and any eligible dependents) and an employer-funded Health Reimbursement Arrangement for certain other personal health expensesDental, vision, and life insurance for you and your familyFour weeks of PTO recommended per yearFour months of fully paid family leaveA generous and flexible expense policy — we encourage staff to expense the ergonomic equipment, software, and other services that they need to stay healthy and productiveA continual learning policy that encourages staff to spend time on professional development with related expenses coveredWe can’t always provide every benefit we offer U.S. staff to international hires, but we’re working on it (and will usually provide cash equivalents of any benefits we can’t offer in your country)We aim to employ people with diverse experiences, perspectives, and backgrounds who share our passion for accomplishing as much good as we can.We are committed to creating an environment where all employees have the opportunity to succeed, and we do not discriminate based on race, religion, color, national origin, gender, sexual orientation, or any other legally protected status.If you need assistance or an accommodation due to a disability — or have any other questions about applying — please contact jobs@coefficientgiving.org.U.S.-based Operations staff are typically employed by Coefficient Giving LLC, which is not a 501(c)(3) tax-exempt organization. As such, this role is unlikely to be eligible for public service loan forgiveness programs.We may use AI to assist in the initial screening of applications, including to detect whether candidates have used AI models in drafting their application. Decisions are always made by a human on our team.If you have any questions about our use of AI tools, you can email jobs@coefficientgiving.org.

Operations Coordinator/Associate in San Francisco or Washington D.C. job opportunity at Coefficient Giving.

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