Division Administrative Officer / Special Assistant job opportunity at New York City Government Jobs.

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Date2026-04-14T11:02:44.171Z bot
New York City Government Jobs Division Administrative Officer / Special Assistant
Experience: General
Pattern: Full-time
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degreeGeneral
loacation New York City, New York, United States Of America
loacation New York City,..........United States Of America
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Job DescriptionHours: Full-Time – 35 Hours Work Location: 30-30 Thomson Avenue, LIC, NY 11101 The New York City Department of Design and Construction (DDC), Technology & Innovation Division, seeks to hire a Division Administrative Officer / Special Assistant to the Chief Information Officer (CIO). Under the direction of the CIO, this position will serve as the primary Personnel Liaison and Executive Administrative Assistant for the Technology & Innovation Division, providing essential administrative, personnel, and operational support.The successful candidate will be responsible to:- Serve as the division’s primary liaison for personnel and HR-related matters, coordinating with agency HR, OMB, and executive leadership.- Monitor, track, and update recruitment activity within the Smart Recruiters platform, including posting status, candidate progression, and hiring timelines.- Maintain hiring-related communications with interview panels, hiring managers, and project management teams.- Schedule and facilitate interviews and panel sessions.- Manage the full onboarding process for new hires, including onboarding coordination, access requests, orientation scheduling, and development and delivery of onboarding and training materials.- Draft, track, and submit Personnel Action Requests (PARs) for CIO approval and maintain accurate vacancy and PAR tracking logs.- Assist with agency Hiring Pools and related personnel initiatives.- Serve as the point person for division office supplies and coordinate with Operations and Facilities units regarding IT staff placement, workstation setup, and relocations.- Provide executive administrative support to the CIO, including phone coverage, calendar management, meeting scheduling, agenda preparation, and follow-up.- Assist with special projects and initiatives as assigned by the CIO to support the mission and operations of the Technology & Innovation Division.COMMUNITY COORDINATOR - 56058

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