HOA Coordinator job opportunity at Auberge Resorts Collection.

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Date2026-04-09T20:31:19.309Z bot
Auberge Resorts Collection HOA Coordinator
Experience: General
Pattern: Full-time
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loacation 2200 North Ocean Boulevard, Fort Lauderdale, Florida, United States Of America
loacation 2200 North Oce..........United States Of America
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Job DescriptionThe HOA Coordinator supports the daily administrative and operational functions of the Homeowners Association. This role serves as a key point of contact for residents, vendors, and internal departments, ensuring accurate recordkeeping, seamless communication, and compliance with association policies and procedures.Key ResponsibilitiesMaintain and update all internal systems, including spreadsheets, forms, resident files (digital and hard copy), mailing lists, directories, and BuildingLink profiles to ensure accuracy and relevanceTrack and manage information related to residents, vehicles, visitors, contractors, pets, occupancy schedules, and sales/resalesOrganize and maintain official Association records, including agendas, meeting minutes, notices, contracts, and affidavitsReceive and distribute mail across internal departmentsServe as a primary point of contact for residents, responding to emails, phone calls, and inquiries in a timely and professional mannerCommunicate with realtors, agents, designers, vendors, contractors, insurance companies, and appraisers regarding building policies and proceduresSend welcome communications to new homeowners, including completed documentation, payment instructions, and key association informationCoordinate elevator reservations for resident move-ins and move-outsSupport the Loading Dock and Lifestyle Desk by handling unscheduled visitors, deliveries, and contractor inquiriesAssist HOA Management with daily property operations and resident relations by coordinating requests and communicationsEnsure smooth coordination between departments for resident services and operational needsVerify that all vendor, contractor, and resident insurance requirements are met and properly documentedReview lease applications, resale packages, and modification requests for completeness before submitting to the Residences Property Manager and Board of Directors for approvalMaintain and order office supplies for multiple departments, including Lifestyle, Security/Receiving, and Management

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