Project Manager Associate, Eurofins Environment Testing Northern California, Air Toxics, Folsom, CA position at Eurofins.| United States Of America

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Eurofins Project Manager Associate, Eurofins Environment Testing Northern California, Air Toxics, Folsom, CA

Experience: General

Pattern: Full-time

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Associate

Folsom, Califo..........United States Of America

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Job DescriptionEurofins Environment Testing Northern California is looking for a Project Manager Associate in our Folsom, CA location. Under general direction, the Project Manager Associate communicates with clients in a professional and timely manner to build and maintain strong customer relationships. This role proactively manages and tracks projects from initiation through completion, escalating issues to management as needed. The position requires the ability to efficiently prioritize responsibilities with a proactive approach, strong attention to detail, and awareness of issues impacting both internal and external stakeholders. The Project Manager Associate must be able to listen effectively, influence others toward desired outcomes, and maintain an approachable and open demeanor while supporting key functions including project setup and maintenance, login review, client account management, reporting, invoicing, bottle orders, and identification of appropriate work-share facilities.Key Responsibilities: Project Setup & DocumentationReview project in LIMSCreate and configure projectAdd project notes (special reporting, invoicing instructions, etc.)Upload all project documents to the central repositoryManage purchase orders, task orders, and change order requestsVerify that lab compound lists and limits meet project requirementsAdd project-specific limits/lists to LIMSAssign deliverables and delivery routesCommunicate project details to operationsEngage workshare labs, service centers, or non-Eurofins Environment Testing locationsWork with operations to ensure adequate capacityProvide updates to operations on upcoming work.Create bottle orders.Schedule courier or field sampler when needed.Confirm subcontract labs are approved and properly set up as vendors (for new and existing work).Initiate approval process for subcontract labs not on the approved list.Generate subcontract paperwork.Create requisitions in accounting software for subcontracting work.Verify lab certifications and limits meet project requirements.Confirm EDD format availability for new quotes; submit helpdesk ticket if a new format is required.Provide client support documents as needed (contact lists, bottle tables, preservation tables, etc.).Sample ReceiptCommunicate issues to clients throughout the projectManage incoming work for rush and short-hold samplesReview log-inResolve log-in discrepancies with clientInform client of any log-in issuesSet samples to “available” after reviewSend sample receipt confirmation to clientReportingUnderstand client-specific reporting requirementsReview job list daily and manage due datesNotify clients of any expected delays prior to the due dateConfirm data anomalies with operations (e.g., filtered > dissolved, deviations from historicals)Review reports and EDDs before submissionConfirm correct report format and EDD formatIssue final reports by client due datesIssue final data packagesInvoicingSet up delivery routesReview final invoice before issuing it to the clientGenerate credit/debit memos as neededSubmit credit/debit memos for approval and send approved versions to the client when applicableSubmit revised invoices when corrections are requiredFollow up with clients to confirm accurate invoicingWork with collections on A/R follow-upConduct regular reviews of A/R statusClient Set-UpWork with CSM to communicate lab capabilities to the clientSubmit new client review requestsConfirm sales assignments with the Business Development Manager and Account ExecutivesReceive new quote requests from clientsReview client contract requirements with CSM, Lab Director, and othersReview and submit purchase orders for approvalFollow up on client terms and credit limitsAccount MaintenanceConduct follow-up calls and client visits as neededSubmit client complaints and participate in corrective actions and follow-upCommunicate client issues/complaints to salesFollow up on client requests, including technical supportUse internal resources to resolve client needs efficientlyMaintain familiarity with company capabilities and key contactsForward opportunities and leads to salesForecast upcoming workQuotes & ProposalsRequest technical support from operations (special requests, method development, technical reviews)Generate quotes and obtain approvalsReview client quote requests for capabilities, certifications, and scopeConfirm client contracts and pricingDetermine appropriate lab placementVerify that lab certifications, compound lists, and limits meet project requirementsPrepare and submit quotes for approvalSend approved quotes to clientsForecast and track quotes in LIMSProvide QAPP/SOW information to clients as neededUpdate project status in LIMSOther ResponsibilitiesPerform other duties as assigned by leadership

Project Manager Associate, Eurofins Environment Testing Northern California, Air Toxics, Folsom, CA job opportunity at Eurofins.

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