Legal Coordinator job opportunity at Mattel, Inc.

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Date2026-04-21T21:11:15.239Z bot
Mattel, Inc Legal Coordinator
Experience: General
Pattern: Full-time
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loacation 333 Continental Blvd, El Segundo, CALIFORNIA, United States Of America
loacation 333 Continenta..........United States Of America
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Job DescriptionThe Opportunity: We are seeking a highly capable Administrative Assistant to support the Intellectual Property (IP) team within Mattel’s Law Department. This role is ideal for someone who combines exceptional executive support skills with strong financial and operational acumen.You will serve as a trusted partner to the IP team by ensuring day-to-day operations run smoothly while also playing a key role in managing billing, budgets, and financial reporting. This is a highly visible role that requires strong organization, attention to detail, and the ability to operate effectively in a fast-paced, global environment.What Your Impact Will Be: Executive & Operational SupportProvide high-level administrative support to attorneys and leadership, including complex calendar management, scheduling, and prioritizationCoordinate meetings across multiple stakeholders, including global teams and senior leadersArrange domestic and international travel, including detailed itinerariesCreate polished presentations, reports, and materials (PowerPoint, Excel, etc.)Serve as a key point of coordination across teams, including executive assistants and cross-functional partnersSupport team operations, project coordination, and continuous improvement of administrative processesMaintain organized electronic and physical filing systemsFinancial & Budget OwnershipServe as the primary point of contact for legal billing and invoicing globallyManage invoice processing end-to-end, including resolving discrepancies with law firms and internal partnersPartner with Finance and Accounts Payable on budget tracking, accruals, and forecastingSupport budget management and spend tracking using e-billing tools and reporting systemsBuild and maintain financial reports and dashboards (Excel-heavy) to track spend and trendsConduct analysis on law firm rates and year-over-year spendMaintain vendor profiles, including billing arrangements and key contactsPrepare and deliver quarterly financial reporting to internal stakeholders

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