Administrative Department Assistant (Director Support & Office Operations) job opportunity at Mattel, Inc.

Home Jobs In Canada Tag: Job Administrative Department Assistant (Director Support & Office Operations) position at Mattel, Inc


Date2026-03-11T17:08:05.912Z bot
Mattel, Inc Administrative Department Assistant (Director Support & Office Operations)
Experience: General
Pattern: Full-time
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loacation 6767 Chemin de la Côte-de-Liesse, Montréal, Quebec, Canada
loacation 6767 Chemin de..........Canada
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Job DescriptionThe Opportunity: The Administrative Department Assistant provides comprehensive administrative, operational, and office management support to four Directors within a hybrid work environment. This role plays a key part in supporting leadership effectiveness, coordinating meetings and events, and fostering a positive, well-organized office experience for employees. The ideal candidate is highly organized, proactive, and comfortable balancing executive support with broader office and event-related responsibilities.What Your Impact Will Be: Leadership & Director SupportProvide day-to-day administrative support to four Directors, including calendar coordination, meeting organization, and travel arrangementsCoordinate leadership team calendars and serve as a central point of contact for scheduling executive and leadership meetingsOrganize and manage executive meetings, leadership reviews, and all-hands meetings, including agendas, materials, decks, and communicationsPrepare, submit, and track expense reports and related administrative documentationAct as a key liaison with Executive Assistants and administrative partners across the organizationOffice Management & Employee ExperienceSupport overall office operations in a hybrid environment to ensure a welcoming, functional, and well-maintained workspaceCoordinate vendors and services related to office needs, including food and snacks, coffee, water, and suppliesContribute to a well-designed and functional office environment by supporting furniture procurement and the coordination of visuals and décor.Maintain stationery inventory and oversee purchasing as neededSupport employee engagement and well-being through coordination of in-office activities and initiativesEvents & Internal CoordinationSupport planning and logistics for internal events such as leadership meetings, team events, offsites, philanthropy initiatives, and corporate eventsCoordinate logistics including venue selection, hotel bookings, catering, rentals, materials, and meeting invitationsAssist with travel coordination and booking support for leaders and teamsCollaboration, Communication & Special InitiativesServe as a knowledgeable and approachable resource within the office for operational and administrative questionsParticipate in internal committees or initiatives related to workplace culture, compliance, or employee engagement, as appropriateSupport special projects and cross-functional initiatives as needed

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