Counterparty Onboarding Administrator job opportunity at Vitol.

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Date2026-03-04T15:13:47.991Z bot
Vitol Counterparty Onboarding Administrator
Experience: General
Pattern: Full-time
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loacation Houston, Texas, United States Of America
loacation Houston, Texas....United States Of America
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Job DescriptionThis position is in the Contracts Group reporting to the Contracts Lead and supports activity for various offices and entities.  The Counterparty Onboarding Administrator’s primary role is to manage the onboarding of new vendors and counterparties.  You will collaborate closely with different stakeholders within Vitol to ensure all required documents have been gathered and approved as part of KYC and onboarding process.  In addition, you will be the primary point of contact for inquiries from counterparties and vendors related to onboard Vitol.Specific job duties include:Manage the end-to-end vendor and counterparty process, ensuring all necessary documentations have been collected and verified.Update and maintain vendor and counterparty information in our systems while ensuring accuracy and completeness.Collaborate with Compliance, Credit and other departments to ensure all required documents have been reviewed and approved.Perform an independent callback to counterparty to confirm banking information.Assist in the development and maintenance of onboarding procedures and guidelines.Work with counterparties and vendors to resolve any discrepancies related to onboarding documents.Review and validate W-9 forms and other tax documents to determine appropriate names and withholdings.Manage and coordinate the completion of onboarding documents and inquiries Vitol receivesProvide weekly updates and reports showing status of counterparty onboarding.Make sure all documents, emails and other supporting correspondence are filed in electronic retention system for each tradeResponding timely to any internal or external queries.Escalate issues to Contracts Lead and Contracts ManagerResponsible for updating and maintaining procedures documentsProactively identify opportunities to further streamline process and improve productivity.Participate in testing of system and process upgrades This Role is located in Houston, TX - In office 5x a week

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