Bilingual Admin Specialist position at Wabtec.| United States Of America

_{2026-04-16T19:05:35.195Z} bot

Wabtec Bilingual Admin Specialist

Experience: 2-years

Pattern: Full-time

Country:

Copy Link Report

Diploma

Kansas City, M..........United States Of America

Auto GPT Summarize Enabled

Job Description Job DescriptionIt's not just about your career or job title...It's about who you are and the impact you will make on the world. Because whether it's for each other or our customers, we put People First. When our people come together, Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you're in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us. Who will you be working with? In this role, you will work closely with both the Plant Manager and the HR Manager, who will provide direction, priorities, and support as part of a dual reporting structure. You will be deeply embedded in the day‑to‑day flow of the facility, interacting regularly with leaders and employees across Production, Quality, Lean, and EHS/Safety. Your work will connect you with front-line supervisors, hourly employees, office staff, and visitors, making you one of the most visible and approachable administrative resources at the site. You will collaborate with multiple teams to support operations, maintain effective communication channels, and ensure the facility runs smoothly from a front-office and employee-support standpoint. Because of your central role, you will become a trusted point of contact for employees seeking guidance, vendors needing coordination, and leaders relying on accurate, timely administrative support.How will you make the differenceAs the Administrative Specialist, you will play a central role in keeping the facility running smoothly, both in the front office and across the plant. You will support leadership by managing confidential information, maintaining clear communication channels for employees, organizing events that build engagement, and ensuring office systems are functioning reliably. Your proactive approach and ability to streamline administrative tasks will help leaders focus on safety, quality, and production while ensuring employees always have a reliable, approachable resource in the front office.Monday - Friday 7:00 am - 3:30 pm4800 Deramus Ave, Kansas City, MO 64120 What we want to know about you: Minimum Qualifications and requirements: (To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.)Required QualificationsHigh school diploma or equivalent1-2 years of experience in administrative or customer service roles.Bilingual (English and Spanish) is requiredProficient in Microsoft Office: Outlook, Word, Excel, PowerPoint (required)Experience with OneDrive, SharePoint, or Teams is a plusTech-savvy with the ability to learn new applications, including purchasing systems and digital visitor management toolsKnowledge, Skills and Abilities: Strong organizational skills with the ability to manage multiple priorities in a fast-paced manufacturing settingAccuracy and attention to detail, especially while handling confidential informationAbility to craft professional correspondence, prepare announcements and flyers, and create presentationsComfortable supporting event planning, scheduling, coordination, and follow‑throughStrong follow-through and coordination skills, especially around event logistics, and when providing support to employees, and visitors.Strong discretion and judgment when handling confidential informationDependable, self-motivated, and able to work independently and in a teamComfortable walking through manufacturing areas and wearing required PPEAdaptable, flexible, and able to take on new assignments as plant needs evolve What will your typical day look like?Confidential Administrative SupportHandle, organize, and securely file confidential employee documents and sensitive informationPrepare correspondence, internal communications, reports, presentations, and meeting materialsProvide administrative support to Plant and HR leadership Employee Communication & EngagementOwn and update bulletin boards, internal TVs/digital signage, and employee-facing communication platformsCreate communication flyers, announcements, and plant-wide noticesSupport planning and execution of cultural, engagement, and recognition eventsProvide translations for announcements, memos, safety postings, event communications, and employee-support materials as neededAssist with new hire onboarding, including preparing materials, guiding new employees through required steps, and providing translation support when neededFront Office & Visitor ManagementServe as the primary point of contact for all visitors and employees entering the officeMaintain and update the digital visitor log, ensuring accurate check-in and security complianceKeep front office areas clean, organized, stocked, and professionalSupport conference room A/V systems, copier equipment, and general office functions5S, Safety and Facility SupportMaintain high 5S standards in offices, meeting rooms, and common/public areasProactively keep spaces clean, organized, and audit-readyAssist with continuous improvement tasks on the production floor (administrative support only)Purchasing, Supplies, and InventorySupport indirect purchasing for routine consumable itemsManage and organize office supplies, monitor inventory, and coordinate restockingAssist in coordinating deliveries, supplies, and vendor interactionsManage select employee-facing vendor relationships, including services such as uniform providers and vending machines, ensuring smooth operations, timely service, and quick issue resolutionProcess Improvement & General Site SupportIdentify opportunities to automate clerical tasks or add value to current processesAssist hourly employees with questions and direct them to appropriate HR or Benefits resourcesSupport leadership with reports, tracking, and administrative tasks as assignedAdapt to evolving plant needs and provide support across departmentsWhat about the physical demand of the job: Physical Demands: (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.)This position is primarily an office-based role; however, it requires regular movement throughout the facility to support employees and operational needs. The role includes:Regular walking to and from production areas, meeting rooms, and common spacesOccasional standing, bending, or reaching while organizing supplies, setting up events, or updating communication boardsLight physical work, such as carrying office supplies, event materials, or small packages (typically up to 20 lbs)Ability to navigate between office spaces and manufacturing areas safelyUse of mandatory PPE when entering production areas (e.g., safety glasses, hearing protection, steel-toe shoes)Work Environment: (The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.)Work is performed primarily in an office environment with controlled temperatureRegular entry into remanufacturing areas, which may involve higher noise levels, equipment traffic, and production activity.

Bilingual Admin Specialist job opportunity at Wabtec.

Saved Jobs

No Job Saved

Other Ai Matches