Executive Assistant - Family Office job opportunity at ICBD Holdings, LLC.

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Date2026-02-12T18:49:57.274Z bot
ICBD Holdings, LLC Executive Assistant - Family Office
Experience: 10-years
Pattern: Full-time
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loacation Fort Lauderdale, United States
loacation Fort Lauderdal..........United States
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We are seeking an Executive Assistant to provide high-level support to a dynamic, fast-growing family office. This is a unique opportunity to work alongside an accomplished individual, ensuring the seamless execution of both professional and personal demands in a fast-paced, high-growth environment. The ideal candidate is polished, discreet, and thrives under pressure. They will be highly skilled in managing complex calendars, travel logistics, high-profile events, and confidential matters with the utmost professionalism. This is a role for a career EA who anticipates needs, solves problems proactively, and brings calm and organization to a fast-moving environment. Key Responsibilities ·        Manage an ever-changing executive calendar, schedule, and priorities. ·        Partner with PA team to coordinate national and international travel, including detailed itineraries and logistics. ·        Provide executive-level meeting preparation, documentation, and follow-up. ·        Handle sensitive correspondence, expenses, and records with discretion. ·        Partner closely with OpCo CEOs, Family Office President and the broader executive team to ensure alignment. ·        Oversee special projects, events, and initiatives on behalf of the executive. ·        Maintain strong working relationships with stakeholders, staff, and family members. ·        Participate in a rotating weekend on-call schedule as part of the executive’s office team. ·        10+ years of C-Suite executive support experience, ideally with UHNW individuals. ·        Proven ability to thrive in a high-pressure, fast-growth environment. ·        Exceptional organizational skills, emotional intelligence, and problem-solving ability. ·        Tech-savvy with strong proficiency in Microsoft Office Suite, SharePoint, OneDrive, and iOS devices. ·        Familiarity with Asana. ·        Flexibility to work evenings, weekends, and travel as needed. ·        Impeccable discretion, integrity, and professionalism. Why This Role? This is not a typical EA role, it is a career-defining opportunity for someone who thrives in dynamic environments, enjoys being a trusted strategic partner, and is passionate about service excellence. You will be at the center of decision-making and execution for a highly successful executive, helping shape the impact of a growing family office and its portfolio of companies including 4000+ team members.

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