Administrative Assistant - (Water & Wastewater Utilities) position at Woodard & Curran, Inc..| United States

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Groveland, FL....United States

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Woodard & Curran is a national engineering, science, and operations firm with a simple vision for clean water, a safe environment, healthy communities, and happy people. As an employee-owned company, we strive to cultivate teams that encourage collaboration in an inclusive culture. We seek talented individuals from all backgrounds to help us address a broad range of water and environmental issues. We prioritize our people, offering opportunities for professional growth, ownership, and flexibility. This commitment enables us to make a meaningful impact on our clients, communities, and the planet. Woodard & Curran draws on the experience of hundreds of certified operators across the country, backed by the knowledge and skills of hundreds more engineers, scientists, and regulatory experts, to quickly tackle the most challenging operational issues and keep treatment plants running efficiently and in full compliance.  Woodard & Curran also aids employees in earning, upgrading, and keeping their certifications within the industry.   What will you be doing at Woodard & Curran?   The Administrative Assistant will provide administrative and general office support to the Groveland facility to ensure smooth and effective office operation and maximum efficiency. In this role, you will schedule and coordinate meetings and appointments, research and compile dates for reports and studies, compose and/or prepare routine and confidential reports and correspondence.   Schedule: <ul style="margin-top: 10.0pt; margin-bottom: 6.0pt;"> <li style="margin: 10pt 0in 6pt 0px; text-align: justify; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Monday – Friday, 7am- 3:30pm. Reliable and dependable attendance is an essential function of the position. </li> </ul>\n Responsibilities include:<div> <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Handle telephone calls, emails, questions, and visitors, providing professional and courteous assistance.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Plan, file, and prepare various correspondence on behalf of the Groveland facility, ensuring accuracy and timely distribution.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Maintain calendars, coordinate meetings, including scheduling, sending invitations, preparing agendas, and arranging necessary resources such as meeting rooms and equipment.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Create comprehensive reports by analyzing and interpreting complex data sets. </li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Make travel arrangements for staff members.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Assist in the preparation and maintenance of department records, ensuring accuracy, organization, and confidentiality.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Manage and order office supplies, monitor inventory levels and coordinate timely deliveries.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Coordinate with other corporate groups such as Accounting, Marketing, and Health and Safety to facilitate effective communication and collaboration.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Assist with special projects as assigned, conduct research, analyze data, and provide project support.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Evaluate office operations, identify areas for improvement, and make recommendations to enhance productivity and efficiency.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Assist the manager in planning and implementing department programs, activities, and services as required.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Handle invoices and purchase orders (POs), ensuring accuracy, obtaining approvals, and processing timely payments.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Manage and provide necessary maps for water and sewer locates to technicians, contractors, and vendors, ensuring accurate and up-to-date information is available.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Attend meetings as requested to provide accurate and timely minute taking, including preparation, distribution, and record retention of meeting notes.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Coordinate Health & Safety related administrative functions, including policy review, SDS tracking, gas monitor maintenance, PPE ordering, training coordination, and recordkeeping.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Process vendor invoices related to corporate initiatives, ensuring accuracy, appropriate approvals, and timely submission for payment.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Coordinate uniform ordering, distribution, and tracking to ensure staff compliance and adequate inventory levels.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Perform other related duties as required, which may include assisting with data entry, conducting research, and providing general administrative support.</li> </ul> </div> What you need to Succeed:<div> <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">A positive and motivated attitude!</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Any combination of training and experience which will indicate possession of the skills, knowledge and abilities listed above.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Experience providing administrative support for utilities is preferred.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">High school graduate or equivalent preferred with ability to carry out required tasks.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Proficiency in Microsoft Office (Word (intermediate), Excel, PowerPoint, and Outlook).</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Excellent verbal, written and interpersonal skills.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Ability to establish and maintain effective working relationships with employees and the public.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Ability to work under pressure with competing demands.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Strong organizational skills with keen attention to detail and the ability to manage competing priorities effectively.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Successful candidates will be required to complete a background check before employment.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Valid driver's license.</li> </ul> </div> \n<div>$20 - $24 an hour</div><div> <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Depending on qualifications and experience.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Annual Project bonuses are awarded each year.</li> <li style="margin: 0in 0in 0in 0px; font-size: 11pt; font-family: 'Arial Narrow', sans-serif;">Annual Safety bonuses are awarded each year. </li> </ul> </div>\nEmployee Support & Benefits   Retirement Savings: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">401(k) Pre-tax or Roth Contributions: The company matches 100% of the first 3% of salary contributed</li> </ul>   Time away from work: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Observed holidays: Choose up to 8 holidays to observe annually</li> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Vacation: Accrued based on years of experience and calculated on hours worked</li> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Sick time: Paid sick time for non-work-related illness or injury.</li> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Parental leave: Up to 80 hours of Paid Parental Leave for child bonding</li> </ul>   Coverage and support for your needs and well-being: <ul style="margin-bottom: 0in; margin-top: 0px;"> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Disability: Paid short- and long-term disability</li> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Health: Medical plan options; plus dental and vision plans.</li> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Life: Basic employee group life insurance and AD&D benefits; additional voluntary life insurance for employees and families is available through Sun Life.</li> <li style="margin: 0in 0in 0in 0px; font-size: 10pt; font-family: 'Segoe UI', sans-serif;">Wellbeing: DarioMind assistance program combined with personalized mental health and wellbeing resources.</li> </ul>   E-Verify Participation Woodard & Curran participates in the U.S. Department of Homeland Security’s E-Verify program to confirm the employment eligibility of all newly hired employees. As part of this process, we display the required Notice of E-Verify Participation and Right to Work posters. <a href="https://www.woodardcurran.com/wp-content/uploads/2026/02/Right-to-Work-and-E-Verify-Posters.pdf">To view the Right to Work and E-Verify Posters combined posters, click here.</a>   Equal Employment Opportunity Woodard & Curran is an Equal Opportunity Employer. Individuals with Disabilities and Protected Veterans are encouraged to apply. We are committed to ensuring our employment practices are non-discriminatory and based solely on job-related factors.  To read our entire <a href="https://www.woodardcurran.com/wp-content/uploads/2024/03/Woodard-Curran-AA-EEO-Policy-Statement-2024.pdf">Affirmative Action and Equal Employment Opportunity Policy Statement, click here</a>. To view the EEOC <a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf">Workplace Discrimination is Illegal poster and supplement, click here</a><a href="https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf">.</a>   If you have a disability and need a reasonable accommodation to apply, please contact <a href="mailto:bsweitzer@woodardcurran.com?subject=Reasonable%20Accommodation%20to%20Apply%20for%20Job">Beth Sweitzer</a>.   Inclusion & Belonging We welcome individuals from all backgrounds to apply, as we believe that different perspectives and experiences enrich our workplace and enhance our ability to serve our clients and communities effectively.   At Woodard & Curran, we are committed to fostering a respectful and inclusive work environment. We understand that the best solutions for our clients and communities come from a culture that nurtures the success and growth of all employees. As an employee-owned organization, our dedication to fostering growth, access and opportunity empowers us to serve our clients effectively and advance our mission of making a positive impact on the world. Our success is rooted in supporting our team members to reach their full potential, enabling us to deliver the most innovative, sound and effective solutions to improve our communities around us.   Non-Solicitation Disclosure: Please be advised that we do not accept unsolicited resumes or candidate submissions from recruitment agencies. Any resumes or candidate profiles submitted without a signed contract in place will be considered unsolicited and will not be eligible for any referral fees. Recruitment agencies must have a valid signed agreement with our company prior to following the submission process to consider potential candidates.   Text Message Communication Notice: We know your time is valuable! To keep things moving, we may send brief SMS reminders or updates during the hiring process. If you prefer not to receive texts, you can opt out by replying STOP.   <a href="https://www.woodardcurran.com/terms-of-use/">Woodard & Curran Terms of Use</a>   <a href="https://www.woodardcurran.com/privacy-statement/">Woodard & Curran Privacy Statement</a>

Administrative Assistant - (Water & Wastewater Utilities) job opportunity at Woodard & Curran, Inc..

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