Office Administrator job opportunity at Agility.

Home Jobs In Côte d'Ivoire Tag: Job Office Administrator position at Agility


Date2024-12-16T08:28:19.000Z bot
Agility Office Administrator
Experience: 2-years
Pattern: Full-time
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degreeDiploma
loacation Abidjan, Côte d'Ivoire
loacation Abidjan....Côte d'Ivoire
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Job Brief: Responsible for secretarial and administrative support for the department including correspondences, scheduling, memorandum and filing. Your Responsibilities: Manage all administrative actions for the department to ensure smooth running of the departmental needs. Screen incoming calls and correspondences and respond independently when possible. Arrange programs, events, or conferences by booking facilities and caterers, issuing invitations or announcements. Direct preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings. Act as custodian of corporate documents and records. Process all vendor invoices and ensure payment is made to vendors. Perform general office duties such as ordering and maintain an adequate inventory of office supplies. Direct preparation and filing of corporate legal documents with government agencies to conform to statutes. Prepare any confidential correspondences, reports, and other complex documents. Arrange detailed travel plans and itineraries, compile documents for travel-related meetings Manage calendars and independently schedule appointments. Prepare or co-ordinate preparation of reports based on needs for the department head. Function as petty cash and equipment custodian for the team. Maintain budgets and manage invoice billing as per defined plan. Any other related duties / projects assigned in order to meet business exigencies. Maintain all records of sales, contracts, leads, sales pipeline and other sales activities Plan and organize sales meetings, support commercial manager with sales and marketing activities Communicate and administer sales materials, such as contracts, policies and other pertinent documents Support commercial manager with sales reports and presentations Participate in weekly sales calls & meetings Participate in, plan and organize and support Agility” participation in trade shows, meetings, events, fairs and exhibitions Your Qualifications: Diploma or Bachelor’s Degree in any business course Minimum 2 years relevant experience Your Proficiencies: Highly customer oriented with a natural inclination to collaborate in order to produce results Communication, interpersonal and presentation skills Organization and reporting skills Logical reasoning and analytical skills, coupled with effective planning and organizing skill Computer skills (MS Office) Excellent at time and resource management Quality oriented Ability to maintain a high level of confidentiality

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