Event Operations Coordinator job opportunity at Informa.

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Date2026-05-12T15:09:54.993Z bot
Informa Event Operations Coordinator
Experience: General
Pattern: Full-time
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degreeGeneral
loacation 20 Eglinton Avenue West, Toronto, Ontario, Canada
loacation 20 Eglinton Av..........Canada
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Job DescriptionThis role is based in our Toronto office.Key Responsibilities:Event Planning and Execution:Assist in planning and managing all logistical aspects of events, ensuring timely and budget-conscious delivery.Continuously seek opportunities to improve event delivery, creativity, and efficiency.Vendor and Partner Management:Co-manage relationships and negotiate partnerships and costs with venues, hotels, and external suppliers, including AV, general services, cleaning, F&B, staffing agencies, signage, registration, security, decorators, and contractors.Support the Show Director in managing key partner relationships and deliverables.Sales and Exhibitor Liaison:Act as the liaison between the sales team and show management regarding floor plans, room layouts, and booth regulations.Obtain necessary approvals from relevant authorities for event layouts and designs.Manage exhibitor and sponsor communications related to operational details of the event.On-Site Event Operations:Oversee event move-in/move-out logistics, event setup, and staffing.Ensure health and safety compliance on-site and within the office.Manage show and office supplies, assets, and storage (onsite, warehouse, and third-party storage).Budget and Financial Management:Work on operational budgets, year-over-year proposal analysis, invoice review, and reconciliation.Registration and Ticketing:Oversee the maintenance and growth of registration processes, ticketing systems, and badge distribution.Website and Operational Updates:Manage operational updates to the event website, ensuring efficiency and accuracy.Industry Knowledge and Collaboration:Maintain knowledge of contractors, venues, and industry best practices to evaluate services and facilities.Collaborate with sales, sponsorship, and marketing teams to streamline processes and suggest improvements.Work with senior management to enhance product and service offerings across the portfolio to maintain market leadership.Office Operations:Manage the effectiveness of office operations and assist with diverse tasks across the portfolio and office.

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