Audit Liaison position at The City of Philadelphia.| United States

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The City of Philadelphia Audit Liaison

Experience: General

Pattern: Full-time

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1401 John F Ke..........United States

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Job DescriptionPosition Summary The Audit Liaison is an exempt, full-time professional position within the Office of the Director of Finance’s Internal Controls and Compliance unit. This role serves as a key partner to City departments in coordinating and supporting internal and external audits, including those performed by the City’s Internal Controls and Compliance team, the City Controller’s Office, external auditors, and State and Federal oversight agencies. The Audit Liaison assists departments in understanding audit requests, gathering and organizing all required documentation, and ensuring responses are complete, accurate, and submitted timely. The position helps translate audit requirements into clear action steps for departments, supports the development of corrective action plans, and contributes to strengthening the City’s overall internal control and compliance posture. This role reports to the Director of Internal Controls and Compliance (or designee). Essential Functions Audit Coordination & Support Serve as the primary point of contact between assigned departments, Internal Controls and Compliance, and internal/external auditors during all phases of audits (planning, fieldwork, testing, and reporting). Coordinate the intake, tracking, and fulfillment of all audit requests, including document requests, samples, and follow-up questions. Assist in scheduling and coordinating audit meetings, walkthroughs, and interviews with departmental staff. Monitor audit timelines and deadlines; proactively follow up with departments to ensure timely and complete responses. Documentation Gathering & Quality Review Work with departments to identify, gather, and organize source documents, reports, policies, procedures, and other evidence required for audits. Review documentation for completeness, clarity, and consistency before submission to auditors. Maintain organized electronic audit folders, logs, and tracking tools ensuring that records are properly labeled, stored, and accessible. Internal Controls & Compliance Support Identify control gaps, process issues, or recurring themes raised during audits and communicate them to Internal Controls and Compliance leadership. Assist departments in developing and documenting corrective action plans (CAPs) in response to audit findings. Track corrective action progress and follow up with departments to reduce repeat findings and support sustainable remediation. Provide basic guidance and support to departmental staff on internal controls, documentation expectations, and audit readiness best practices. Communication & Stakeholder Engagement Maintain clear, professional communication with departmental liaisons, Central Finance staff, auditors, and other oversight entities. Prepare and distribute status updates on active audits, highlighting upcoming deadlines, outstanding requests, and emerging issues. Escalate concerns, delays, or risk areas to the Director of Internal Controls and Compliance when audit timelines or quality may be impacted. Reporting, Tracking & Continuous Improvement Maintain audit tracking tools and dashboards summarizing requests, response times, and key issues. Assist in compiling post-audit summaries and lessons learned to inform citywide process improvements and training. Support the development of standard templates, checklists, and guidance documents to improve audit readiness across departments. Perform other related duties as assigned that support the mission of Internal Controls and Compliance and the Office of the Director of Finance. Competencies, Knowledge, Skills and Abilities Knowledge of Auditing and Internal Controls: General understanding of audit processes, internal controls, financial documentation, and compliance concepts. Government / Grants Awareness (Preferred): Familiarity with governmental accounting, the Single Audit, and/or grant compliance requirements is helpful. Organization & Time Management: Ability to manage multiple audits, competing deadlines, and large volumes of documentation simultaneously. Communication Skills: Strong written and verbal communication skills; able to clearly explain audit requests and expectations to departmental staff. Analytical & Critical Thinking Skills: Ability to review documentation for completeness and accuracy, identify gaps, and suggest improvements. Collaboration & Customer Service: Ability to build effective working relationships with departments and auditors; responsive and solutions-oriented. Confidentiality & Professionalism: Ability to handle sensitive information responsibly and maintain professional judgment. Technical Skills: Proficiency with Microsoft Office (Excel, Word, Outlook) and comfort working with shared drives, document management tools, and tracking spreadsheets or databases.

Audit Liaison job opportunity at The City of Philadelphia.

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